February 28, 2020

To Members of School of Engineering and Graduate School of Information Science and 
Technology

                                                         Dean of School of Engineering
                        Dean of Graduate School of Information Science and Technology

       Important Information Regarding the Novel Coronavirus Infection

 As has been widely reported, the novel coronavirus infection has been spreading rapidly 
around the world, including Japan.
All students, faculty members and staff should act not only from the perspective of 
protecting their own health, but also from a sense of responsibility as members of 
society, and therefore should reduce the possibility of transmission to other people.
In order to accomplish this, please act according to the schools’ following 
instructions, in addition to the latest cautions*1 and instructions*2 issued by the 
Japanese government and The University of Tokyo.

For students:
1.If you have any cold-like symptoms (fever, cough, runny nose, sneezing, etc.), contact 
your supervisor or the department chair, recover at home, and please do not come to 
campus.
The Graduate School and faculty will give due consideration to prevent you from falling 
behind in your coursework and research.
If symptoms persist, please follow the latest instructions from the Japanese government 
(refer to *1 and *2 below), and contact your department office.
2.If you plan to travel abroad, be sure to check the latest information from the Ministry 
of Foreign Affairs Overseas Safety home page*3 and carefully consider whether it is 
appropriate to follow through with your plans.
In addition, be sure to contact your supervisor or the department chair in advance well 
before you depart, and submit a notification of overseas travel to your department office.

For faculty members:
1.If there are any students feeling unwell according to the symptoms described above, 
please encourage them to recover at home as long as necessary, and give due consideration 
to prevent the students from falling behind in their coursework and research.
Also, please be understanding with regards to students who are traveling abroad.
2.If you have any cold-like symptoms (fever, cough, runny nose, sneezing, etc.), please 
refrain from going to work or any other outside activities, and recover at home.
If symptoms persist, please follow the latest instructions from the Japanese government 
(refer to *1 and *2 below), and contact your department chair.
3.In awareness of the long incubation period of the virus, please consider cancellation, 
postponement, or reduction in scale of your laboratory’s participation in various 
seminars, events, academic conferences, etc., to minimize the risk of transmitting 
infection to laboratory members including students.
We expect that School of Engineering and Graduate School of Information Science and 
Technology should naturally be equipped to conduct seminars, etc., online.
4.As stated to students in 2. above, please check the latest information and carefully 
consider whether it is appropriate to travel abroad.

For non-faculty staff members:
1. If you have any cold-like symptoms (fever, cough, runny nose, sneezing, etc.), please 
make use of the telecommuting system or paid leave to avoid going to your workplace or to 
other outside activities as much as possible, and recover at home. If you have any 
issues, please consult your senior manager.
2. Even if you have no health problems, please make use of the time-staggered commuting 
described elsewhere and telecommuting systems, and try to avoid commuting to work via 
crowded public transportation as much as possible.

References:
(There is constantly more information being updated in many places; please do your best 
to stay well-informed.)

*1Cabinet Secretariat Website: “Response to Novel Coronavirus Infections”
https://www.cas.go.jp/jp/influenza/novel_coronavirus.html

*2“2/27 Update to [Important] Information regarding Novel Coronavirus from The 
University of Tokyo”
https://www.ut-portal.u-tokyo.ac.jp/notice/index.php?q=31909
↑ This source also includes links to notifications from the Cabinet Secretariat, the 
Ministry of Health, Labor, and Welfare, and the Ministry of Foreign Affairs.

*3Ministry of Foreign Affairs of Japan Website
https://www.anzen.mofa.go.jp/ (Japanese only)